Construction File Sharing – Recommendations on What to Prevent

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Construction File Sharing – Recommendations on What to Prevent


The evolution of technologies has brought lots of changes in the building business. Building file sharing is now completed electronically. Working with cloud-primarily based solutions for document storage, e-mail, or digital collaboration tools.

These technology tools make document sharing much easier and more quickly. But they also introduce problems that can translate in added cost and danger to a construction project. This short article discusses some of the errors in construction file sharing that can be avoided.

1. The use of numerous file-sharing tools on one project

This concern itself can create a chain reaction that outcomes in cost overruns, errors, re-operate, and loss of income.

Oftentimes the mechanical engineer makes use of DropBox to retailer and share files. The architect makes use of Newforma. The structural engineer utilizes Google Drive. The electrical engineer emails his files to the project manager. And the plumber saves everything on his individual personal computer. It’s clear where this is going and the list can go on and on.

What we end up with are a lot of silos of information, small to no file handle, and gaps in the history of the project.

How do we resolve this? Get Share Files working from the identical technique. Make project files and documentation available in a single, accessible, and controlled environment.

two. Lack of designated file gatekeeper

In the era of paper drawings, the document manager had the responsibility to manage all drawings, permits, alter orders, and other documents. This person had a course of action for managing alterations and producing confident the master set at the construction trailer was constantly up to date.

Even with every person operating from the similar file-sharing program, the document control manager is nonetheless needed in the digital era. This particular person acts as gatekeeper to preserve documents up-to-date and takes handle of the file-sharing process.

3. Unclear file-sharing process

We now have every person functioning from the very same method and a document control manager. But we nonetheless want a clear file-sharing procedure. The lack of suggestions around file-sharing creates an unnecessary gap among participants.

Compile a distribution list of project leads, contractors, and project status keepers.
Present a description of the project structure you set up in your file-sharing or collaboration platform.
Explain where each and every contractor will upload their drawings.
Explain where the basic facts and project documentation is stored.
Set a file naming convention. Version handle is important to great file management. By enforcing a constant file naming convention, you establish a clear history of project modifications.
four. Unsuitable file controls in your file-sharing resolution
When sharing building files we have to make sure the proper files reach the correct men and women at the ideal time.

When selecting a file-sharing tool, look for one particular that permits you to manage who views specific buckets or folders. A solution with distinctive levels of handle: administrators, collaborators, and viewers. 1 that shows the creator of documents and when they were uploaded or modified.

File controls are important in the file-sharing process to make certain that project participants have access to the ideal files, no documents are deleted or misplaced, and the history of the project remains intact.

5. Lack of notifications for file modifications, additions or alterations in procedure

It is crucial that notifications are delivered to project participants appropriately. Notifications should be delivered in various formats – shown on the collaboration platform but sent by e-mail also. There should really be no alternative for a participant to pick not to obtain notifications of project adjustments.

Why is it so significant for notifications to be delivered? Due to the fact a transform in the structure of the developing need to be communicated to all as soon as it takes place, so all contractors adjust their perform appropriately. For the reason that a wall that was moved two feet to the south of the creating at the owner’s request may impact the plumbing, electrical, fire protection styles, and far more.

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